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Data Capture

Our data capture feature allows you to digitise your paper forms, significantly streamlining your operations and cutting down on administrative time in the field and in the office. Say goodbye to paperwork.
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Explore the key challenges businesses typically face with data capture and the solutions Ctrl Hub provides.

With Ctrl Hub data is captured and entered into the platform at the point of work, where it is then reviewed and processed in accordance with customised workflows that follow your own business requirements.

Time Wasted on Form Access 

Lack of visibility as to whereabouts of paper forms, and lost time in manual transportation of forms between locations.

Ctrl Hub stores all forms electronically within the platform, accessible at any time for users to capture data. Submitted forms and their status are visible in the platform for authorised users to view and track.

Struggling with Sustainability

Paper forms and fuel transportation costs directly contravene the drive for sustainability in our work and our lives.

No paper costs, no fuel costs, Ctrl Hub supports you in your drive towards net zero.

Inputting Repetitive Information 

Operatives in the field having to write in the same details on multiple paper forms when completing multiple forms on the same street or project.

Ctrl Hub provides electronic forms which can be pre-populated with information from elsewhere in the platform, such as the site or project, the task type etc. Drop down menus with pre-populated options make it quicker and easier for operatives to complete forms, saving valuable time and generating efficiency in the field.

Physical Information Issues 

Illegible handwriting and rain damaged and/or torn forms causing nightmares for back office staff who have to make sense of what is written, or spend time chasing up specific confirmation from operatives who have long since forgotten.

Ctrl Hub’s digital data capture removes issues of legibility and damage to forms, with data held securely in the Ctrl Hub cloud, to be accessed and processed at any time.

Wasted Time Inputting Data

Duplication and even triplication of time when administrative staff have to manually input data from paper forms into your back office software or into an email to go to the client.

Ctrl Hub allows data to be electronically captured at the point of work, and is automatically stored in the system. Customised workflows process it in accordance with business requirements, so it is reviewed, stored and/or sent to relevant third parties as necessary.

Information Value

Handwritten data - and even free text data on electronic forms - has very limited value other than the specific purpose for which that item is written. 

Ctrl Hub allows electronic meta data to be stored, queried and interrogated to give valuable business insights.

Location of Information

In the unfortunate event of an accident or a regulatory investigation, it can take days (if not weeks) to locate all relevant paper forms. The administrative burden on the back office is huge.

Ctrl Hub contains a full and readily accessible log of all actions undertaken by each operative - induction, toolbox talks, risk assessments, training courses, qualifications, safety briefings - every single data capture form submitted.

Access to HAVS Information

Lack of visibility of Hand Arm Vibration Syndrome exposure for individual operatives and across the business in general - scrambling to find information when it is too late and notification of a claim has been received.

Ctrl Hub provides electronic monitoring of daily HAVS exposure, takes operatives seconds to update, providing proactive, real time picture of exposure through reports and dashboard, and a complete digital record to present in the event of a claim.
Seamless Integration

The Data Capture feature integrates with other Ctrl Hub tools for maximum effectiveness.

  • Forms and workflows for management of people, stored against each individual operative
  • Forms and workflows for management of assets, stored against each individual vehicle or item of equipment
  • Data capture forms stored against the relevant project or site
  • Dashboard links directly to an operative’s own forms, or those of his/her team or organisation
  • Captured data fed into reports and dashboards, and via API into other management reporting software
  • Form, process and dashboard to manage HAVS exposure
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Benefits of Ctrl Hub

The nuts and bolts of how we aid your digital transformation.

No fuss, just straightforward benefits that amplify your workflow. Let's break it down so you can see the Ctrl Hub difference in action.


Comprehensive Functionality

Multiple apps worth of functionality, rolled into one simple to use platform. Manage people, fleet, equipment, projects, sites, and more - with full oversight of risk and compliance across your business.


Digitised Processes

Streamline your processes with electronic data capture forms, with customised workflows sitting behind each form, ensuring that data is processed, approved, registered - and transmitted onwards if necessary - in line with your specific business requirements.


Real Time

Live dashboard overview of current risk statuses of people, equipment, fleet and projects/sites. Obtain an instant, real time overview of risk across your business from one screen.


Cost Effective

On average, the cost of using Ctrl Hub equates to between 5% and 25% of the measurable savings that the platform generates - this excludes non-quantifiable savings such as fines or reputational damage.


Seamless Integration

Through API links, the platform fits in into your existing technology infrastructure, acting as a central hub for multiple data channels, allowing data to be viewed from one place.



Actively and efficiently manage your ISO certifications in conjunction with your every day business activities. Store and manage your policies and procedures, qualifications and training, set up forms and workflows, capture data, then analyse and make improvements.


Ease Of Use

Ctrl Hub was built from the ground up by industry professionals, with field based user experience absolutely key to ensure buy in. It takes less than 20 minutes to train operatives how to use the platform.


Of Data

Ctrl Hub use is based on role based permissions and linked organisations, meaning that users only see what is relevant to their job, and can only perform the tasks / functions which are assigned to them.

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What our clients and trusted partners say about us...

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Would like to say a very big thank you to you and all those...
I have been involved with during my involvement with Ctrl Hub. It hasn’t been smooth sailing, but Ctrl Hub have helped with all the problems and queries that we encountered when first using the platform. I hope that this interaction continues going forward.

Northern Gas Networks


The communication from Ctrl Hub is excellent...
We received continuous updates on any ongoing developments. Any queries we have are dealt with quickly and always available for advice.

Network Plus


Within my role as Application Support for Network Plus...
I work directly with teams using Ctrl Hub out in the field every day. The Ctrl Hub team have always been on hand to solve any problem, no matter how big or small, either via phone/email or reporting the problem. They responded promptly, in a way that I / teams could understand which really helped me out in my role, as any minor delay could have a major impact on the works!
Connor Cassidy
Application Support



We had an urgent need to upload some survey documents to Ctrl Hub...
Unfortunately, there was no bulk upload facility to allow this to happen. I’d very much like to thank the Ctrl Hub team for coming to our aid, going above and beyond the Cadent/Ctrl Hub contractual remit, and speedily supporting us with uploading our documents.



I use Ctrl Hub for the majority of my role...
If any issues arise I report the problem and get a response quickly with a fix or an update. The team at Ctrl Hub is always efficient and helpful in assisting with any problems.

G&B Civil Engineering Limited


As managing director of the company, I can now see an overview...
of compliance across the entire organisation - people, fleet, equipment, projects - from one dashboard. My managers have that same view. That is a huge weight off my shoulders, enabling me to clearly focus on the job at hand.
James Riley
Managing Director

Network Plus


We have a constant point of contact who is able to help...
and complete all requests without any hesitation. Requests from my side can be as simple as moving a staff member to undertake large updates of forms and how data is logged. Ctrl Hub has worked fantastically well for the logging of data and has become a fantastic asset to myself and Network Plus for training compliance and the ability to validate that safety is being met.
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Contact us today to arrange a demo and learn more about how Ctrl Hub can help transform your business.