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Fleet & Equipment

Our fleet and equipment management feature means that you won’t be caught out when it comes to the maintenance, calibration and certification of your vehicles and equipment, whether owned or hired in.
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Explore the key challenges businesses typically face when managing fleet and equipment and the solutions Ctrl Hub provides.

Your people need the proper tools in order to perform. Ctrl Hub’s platform allows you to manage your vehicles and equipment with a minimum of fuss, allowing you to link them to people and projects.

Relying on Spreadsheets and Paper Records

Reliance on spreadsheets or paper records to manage the maintenance and certification of assets leaves room for human error. It is very easy to be caught out, in the event of an audit or an accident investigation, finding that a vehicle safety check has been missed, or a LOLER certificate has expired.

Ctrl Hub allows for the digitisation of asset records, with reminders visible on screen to show when a certification (such as an MOT or even a PAT test) is due to expire. Electronic storage of all information relevant to each asset, is accessible at the click of a button.

Wasted Man Hours

Operatives wasting hours of time per week to return paper copies of vehicle checks and other forms to the office to be processed manually.

Ctrl Hub allows for electronic vehicle checks to be carried out quickly and efficiently on a handheld device, with vehicle information pre-populated. Click submit and the forms are instantaneously processed through the platform, no travel time and no double entry of data.

Equipment Traceability 

Equipment going missing, with no accountability or traceability as to which team or location it was assigned.

Ctrl Hub allows for the assignment of equipment to vehicles, operatives or sites, with an audit trail showing the chain of accountability. Plus, inventory check forms to provide frequent confirmation that equipment is present and in working order.

Wasted Manager Man Hours 

Fleet and asset managers spending their time reviewing and updating spreadsheets, performing administrative functions rather than actively managing and maximising value to the business of its assets.

Ctrl Hub’s automation of administrative tasks frees up managers to add real value to the business.

Time Wasted for the Collation of Certification

Time taken to collate and provide evidence of vehicle and/or equipment certifications on a regulatory visit, a client request or an ISO audit.

Ctrl Hub stores all assets and relevant certifications and certificates within the platform. Operatives are able to provide direct evidence on electronic devices in the field. Individual certificates can be obtained at the click of a button, as can evidence of compliance across an entire organisation.

Access to Documentation 

Operatives struggling to locate user manuals or service records for new, or rarely used, pieces of equipment, unable to safely carry out tasks while back office staff search through filing cabinets to locate the paper copies.

Ctrl Hub allows for all user manuals, service guides and other relevant documentation to be stored in the platform against the relevant asset - readily accessible for field based users.

Access to Information

Operatives having to log in to multiple platforms throughout the course of a day in order to carry out a vehicle check, access a user manual or check where an item of plant is located. 

Ctrl Hub allows for operatives access all relevant information on one, simple to use platform, using the same platform to capture data which is then processed seamlessly in the office.
Seamless Integration

The Fleet & Equipment feature integrates with other Ctrl Hub tools for maximum effectiveness.

  • Assign vehicles and/or equipment to individuals or teams, and related data capture tasks such as vehicle checks and inventory forms
  • Assign vehicles and/or equipment directly to projects / sites
  • Assign specific data capture forms and processes to vehicles and/or equipment
  • Reporting across a whole range of metrics  
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Benefits of Ctrl Hub

The nuts and bolts of how we aid your digital transformation.

No fuss, just straightforward benefits that amplify your workflow. Let's break it down so you can see the Ctrl Hub difference in action.


Comprehensive Functionality

Multiple apps worth of functionality, rolled into one simple to use platform. Manage people, fleet, equipment, projects, sites, and more - with full oversight of risk and compliance across your business.


Digitised Processes

Streamline your processes with electronic data capture forms, with customised workflows sitting behind each form, ensuring that data is processed, approved, registered - and transmitted onwards if necessary - in line with your specific business requirements.


Real Time

Live dashboard overview of current risk statuses of people, equipment, fleet and projects/sites. Obtain an instant, real time overview of risk across your business from one screen.


Cost Effective

On average, the cost of using Ctrl Hub equates to between 5% and 25% of the measurable savings that the platform generates - this excludes non-quantifiable savings such as fines or reputational damage.


Seamless Integration

Through API links, the platform fits in into your existing technology infrastructure, acting as a central hub for multiple data channels, allowing data to be viewed from one place.



Actively and efficiently manage your ISO certifications in conjunction with your every day business activities. Store and manage your policies and procedures, qualifications and training, set up forms and workflows, capture data, then analyse and make improvements.


Ease Of Use

Ctrl Hub was built from the ground up by industry professionals, with field based user experience absolutely key to ensure buy in. It takes less than 20 minutes to train operatives how to use the platform.


Of Data

Ctrl Hub use is based on role based permissions and linked organisations, meaning that users only see what is relevant to their job, and can only perform the tasks / functions which are assigned to them.

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What our clients and trusted partners say about us...

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Would like to say a very big thank you to you and all those...
I have been involved with during my involvement with Ctrl Hub. It hasn’t been smooth sailing, but Ctrl Hub have helped with all the problems and queries that we encountered when first using the platform. I hope that this interaction continues going forward.

Northern Gas Networks


The communication from Ctrl Hub is excellent...
We received continuous updates on any ongoing developments. Any queries we have are dealt with quickly and always available for advice.

Network Plus


Within my role as Application Support for Network Plus...
I work directly with teams using Ctrl Hub out in the field every day. The Ctrl Hub team have always been on hand to solve any problem, no matter how big or small, either via phone/email or reporting the problem. They responded promptly, in a way that I / teams could understand which really helped me out in my role, as any minor delay could have a major impact on the works!
Connor Cassidy
Application Support



We had an urgent need to upload some survey documents to Ctrl Hub...
Unfortunately, there was no bulk upload facility to allow this to happen. I’d very much like to thank the Ctrl Hub team for coming to our aid, going above and beyond the Cadent/Ctrl Hub contractual remit, and speedily supporting us with uploading our documents.



I use Ctrl Hub for the majority of my role...
If any issues arise I report the problem and get a response quickly with a fix or an update. The team at Ctrl Hub is always efficient and helpful in assisting with any problems.

G&B Civil Engineering Limited


As managing director of the company, I can now see an overview...
of compliance across the entire organisation - people, fleet, equipment, projects - from one dashboard. My managers have that same view. That is a huge weight off my shoulders, enabling me to clearly focus on the job at hand.
James Riley
Managing Director

Network Plus


We have a constant point of contact who is able to help...
and complete all requests without any hesitation. Requests from my side can be as simple as moving a staff member to undertake large updates of forms and how data is logged. Ctrl Hub has worked fantastically well for the logging of data and has become a fantastic asset to myself and Network Plus for training compliance and the ability to validate that safety is being met.
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Contact us today to arrange a demo and learn more about how Ctrl Hub can help transform your business.