Explore the key challenges businesses typically face when managing fleet and equipment and the solutions Ctrl Hub provides.
Your people need the proper tools in order to perform. Ctrl Hub’s platform allows you to manage your vehicles and equipment with a minimum of fuss, allowing you to link them to people and projects.
Relying on Spreadsheets and Paper Records
Reliance on spreadsheets or paper records to manage the maintenance and certification of assets leaves room for human error. It is very easy to be caught out, in the event of an audit or an accident investigation, finding that a vehicle safety check has been missed, or a LOLER certificate has expired.
Ctrl Hub allows for the digitisation of asset records, with reminders visible on screen to show when a certification (such as an MOT or even a PAT test) is due to expire. Electronic storage of all information relevant to each asset, is accessible at the click of a button.
Wasted Man Hours
Operatives wasting hours of time per week to return paper copies of vehicle checks and other forms to the office to be processed manually.
Ctrl Hub allows for electronic vehicle checks to be carried out quickly and efficiently on a handheld device, with vehicle information pre-populated. Click submit and the forms are instantaneously processed through the platform, no travel time and no double entry of data.
Equipment going missing, with no accountability or traceability as to which team or location it was assigned.
Ctrl Hub allows for the assignment of equipment to vehicles, operatives or sites, with an audit trail showing the chain of accountability. Plus, inventory check forms to provide frequent confirmation that equipment is present and in working order.
Wasted Manager Man Hours
Fleet and asset managers spending their time reviewing and updating spreadsheets, performing administrative functions rather than actively managing and maximising value to the business of its assets.
Ctrl Hub’s automation of administrative tasks frees up managers to add real value to the business.
Time Wasted for the Collation of Certification
Time taken to collate and provide evidence of vehicle and/or equipment certifications on a regulatory visit, a client request or an ISO audit.
Ctrl Hub stores all assets and relevant certifications and certificates within the platform. Operatives are able to provide direct evidence on electronic devices in the field. Individual certificates can be obtained at the click of a button, as can evidence of compliance across an entire organisation.
Access to Documentation
Operatives struggling to locate user manuals or service records for new, or rarely used, pieces of equipment, unable to safely carry out tasks while back office staff search through filing cabinets to locate the paper copies.
Ctrl Hub allows for all user manuals, service guides and other relevant documentation to be stored in the platform against the relevant asset - readily accessible for field based users.
Access to Information
Operatives having to log in to multiple platforms throughout the course of a day in order to carry out a vehicle check, access a user manual or check where an item of plant is located.
Ctrl Hub allows for operatives access all relevant information on one, simple to use platform, using the same platform to capture data which is then processed seamlessly in the office.
The Fleet & Equipment feature integrates with other Ctrl Hub tools for maximum effectiveness.
- Assign vehicles and/or equipment to individuals or teams, and related data capture tasks such as vehicle checks and inventory forms
- Assign vehicles and/or equipment directly to projects / sites
- Assign specific data capture forms and processes to vehicles and/or equipment
- Reporting across a whole range of metrics
The nuts and bolts of how we aid your digital transformation.
Multiple apps worth of functionality, rolled into one simple to use platform. Manage people, fleet, equipment, projects, sites, and more - with full oversight of risk and compliance across your business.
Streamline your processes with electronic data capture forms, with customised workflows sitting behind each form, ensuring that data is processed, approved, registered - and transmitted onwards if necessary - in line with your specific business requirements.
Live dashboard overview of current risk statuses of people, equipment, fleet and projects/sites. Obtain an instant, real time overview of risk across your business from one screen.
On average, the cost of using Ctrl Hub equates to between 5% and 25% of the measurable savings that the platform generates - this excludes non-quantifiable savings such as fines or reputational damage.
Through API links, the platform fits in into your existing technology infrastructure, acting as a central hub for multiple data channels, allowing data to be viewed from one place.
Actively and efficiently manage your ISO certifications in conjunction with your every day business activities. Store and manage your policies and procedures, qualifications and training, set up forms and workflows, capture data, then analyse and make improvements.
Ease Of Use
Ctrl Hub was built from the ground up by industry professionals, with field based user experience absolutely key to ensure buy in. It takes less than 20 minutes to train operatives how to use the platform.
Ctrl Hub use is based on role based permissions and linked organisations, meaning that users only see what is relevant to their job, and can only perform the tasks / functions which are assigned to them.
What our clients and trusted partners say about us...
Northern Gas Networks
G&B Civil Engineering Limited